Free template for subcontractors

Free Subcontractor Daily Report Template

The daily a sub submits to the GC. Crew, work performed, materials, safety, GC interactions, delays. Used by every trade.

✓Project + your company + GC contact header
✓Crew roster (12 rows) with reg / OT hours
✓Work performed by area with % complete (8 rows)
✓Materials delivered
✓Safety section — incidents, near misses, JSA, toolbox
✓GC interactions / directives / RFIs free-text block
✓Delays / issues impacting schedule
✓Sub Foreman + GC acknowledgement sign-off

Sub Daily Report

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Want this automated?

Stop re-typing the same form on every job.

Field PM has this exact form built in — crews fill it out from a phone, the data flows into the project record, and you get a clean PDF for the GC or owner with one click. No re-typing, no lost paperwork, no missed signatures.

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Paper / Excel

✗ Hand-writes the form on the jobsite
✗ Re-types into Excel at the trailer
✗ Emails the PDF back to the office
✗ No audit trail, no signatures
✗ Data never feeds payroll or the budget

Field PM

✓ Fill out from a phone in under 3 min
✓ Photos, signatures, and audit log built in
✓ One-click PDF for the GC and owner
✓ Data feeds payroll, budget, and reports
✓ Replaces 5 forms with one platform

Frequently asked questions

Does this differ from a regular daily report?

Yes — the subcontractor version adds GC-specific fields (GC contact, GC superintendent, GC interactions / directives / RFIs) and removes GC-level fields you wouldn't fill in as a sub. The bones are the same; the lens is different.

Do I need to send a daily report if I worked 1 hour?

Yes, on most jobs. The GC needs documentation that you were on site and what you did — even a 1-hour visit gets logged. The template adapts to short days by leaving fields blank.

How do I submit this to the GC?

Print and hand-deliver, save as PDF and email, or submit via the GC's portal if they use a PM platform. Field PM's Sub Report feature lets subs submit daily reports directly to the GC inside the platform.

The single document your GC won't stop asking for

A subcontractor daily report is the daily log a sub submits to the general contractor. It's the GC's primary source for project-wide situational awareness, claim documentation, schedule tracking, and payroll backup. Most subcontracts require it; even when they don't, the GC will ask for it.

This template gives you the structure: crew + hours, work performed, materials, safety, the GC-interactions block, and any delays. Fill it out at end-of-shift on a tablet, save as PDF, email it to the GC superintendent before the next morning.

If you're a sub working on multiple jobs, the spreadsheet approach gets old fast. Field PM has a sub-specific report module where your foremen submit from a phone, the GC gets the PDF automatically, and you keep a full audit trail across all your projects. Pair this template with our main daily field report if you also run the GC role.