The Field PM Blog
Job costing, labor productivity, daily reporting, and AIA billing — explained the way a project manager actually uses them. No fluff, real formulas, worked examples.
Missing tools cost money twice: once to replace them, once in crew time hunting for them. Here is how Field PM's tool-tracking add-on catalogs every asset, tracks custody from crib to crew, and manages kits, maintenance, and damage.
Read guide →Most construction software buyer's guides are written for general contractors. Here is what actually matters if you are a self-perform sub: cost-coded field data, productivity tracking, and AIA billing — and how the major platforms stack up.
Read guide →QuickBooks does not natively produce AIA G702/G703 pay applications. Here is how contractors work around that today, why the workaround gets painful fast, and how to generate certified-ready pay apps while keeping QuickBooks as your books.
Read guide →Mechanical work is really three trades in one job: piping, sheet metal, and equipment. Here is how to cost-code each system so a fade in one area does not hide inside a healthy overall number.
Read guide →Construction software pricing ranges from a few hundred dollars a year to six figures, depending on the model. Here are the pricing structures, the per-seat trap that punishes field-heavy companies, what drives cost, and the questions to ask before you sign.
Read guide →Once concrete is placed, mistakes are set in stone — literally. A disciplined pre-pour inspection of formwork, rebar, embeds, layout, and mix is the cheapest insurance on the job. Here is what to verify before the first truck shows up.
Read guide →Pipe by size and joint type, fittings, valves, and hangers each carry an install time. Multiply takeoff quantities by labor units, adjust for elevation and difficulty, and calibrate to your crews. Here is how mechanical estimators price labor.
Read guide →A labor unit is the estimated hours to install one unit of material. Multiply counts by labor units and you have labor hours. Here is how electrical estimators build, adjust, and calibrate those units to win and deliver work.
Read guide →A weld map turns a maze of joints into a tracked system: every weld numbered, every welder qualified, every inspection logged. Here is what the map covers and how NDE results flow into your turnover book.
Read guide →An ITP is the roadmap of every inspection, test, and sign-off a work package needs, in sequence. Here is what an ITP is, the difference between hold, witness, and review points, and how to build one for a real work package.
Read guide →An NCR is how a quality problem becomes a documented decision instead of a buried mistake. Here is what an NCR is, when to raise one, the disposition options, and how root-cause analysis stops the same defect from happening twice.
Read guide →The punch list is where good projects go to die slowly. Here is how to manage it as a rolling process, track items with photos and locations, and connect closeout to the retainage you are owed.
Read guide →A toolbox talk is five to ten minutes, but most of them change nothing because they are generic, one-way, and disconnected from the day's work. Here is how to run talks that actually move behavior and hold up for OSHA.
Read guide →A JSA is only worth the paper it is printed on if the crew uses it before the work starts. Here is the three-column method, the hierarchy of controls, and how to keep it task-specific instead of generic.
Read guide →TRIR, DART, and EMR are the three numbers that decide whether you get to bid the job. Here is what each one measures, the exact formulas with worked examples, and why GCs and insurers care so much.
Read guide →Manpower loading turns budgeted hours into a week-by-week headcount forecast. Resource leveling smooths the spikes and valleys so you are not chasing labor you cannot hire. Here is how to do both.
Read guide →The master schedule tells you where the job is going; the three-week look-ahead tells you what the crew does Monday. Here is how to pull the schedule into a rolling window and clear constraints before they stop work.
Read guide →The S-curve plots cumulative cost or hours over time and tells you at a glance whether a job is ahead, behind, or burning resources too fast. Here is how to build one and read the deviations.
Read guide →Every contractor leaves money on the table by performing changed work before it is priced and approved. Here is the change lifecycle, the pricing methods, and how to track cumulative impact to the contract sum.
Read guide →Late submittals wreck schedules quietly, weeks before anyone notices. Here is what submittals are, how the review workflow moves, why a submittal log matters, and how to stay ahead of long-lead items.
Read guide →A vague RFI sits in someone's inbox while your crew waits. A specific one with a proposed solution and a real need-by date gets answered. Here is the anatomy of an RFI that moves.
Read guide →Your schedule of values controls your cash flow for the whole job. Here is how to break the contract sum into line items that sum to the total, choose the right granularity, and front-load without getting rejected.
Read guide →The three things that make electrical job costing actually work: a cost-code structure crews will use, a labor-burden number that reflects true cost, and real-time budget-vs-actual. Here is how each one works.
Read guide →The contract type decides who carries the risk, how you bill, and how disciplined your job costing has to be. Here is a plain-English breakdown of lump-sum, unit-price, cost-plus, and GMP.
Read guide →Procore is built for general contractors, and most electrical subs pay for far more than they use while still lacking self-perform productivity tracking. Here is what electrical subs actually need and how to switch.
Read guide →Time and material work is where contractors most often leave money on the table. Here is when T&M applies, what a defensible ticket must include, and how daily sign-off stops your billing from getting short-paid.
Read guide →For an electrical contractor, labor is the variable that decides the job. Field job costing turns cost-coded field time into productivity and margin you can see this week — here is how it works and how to set it up.
Read guide →There are four lien waiver types, and signing the wrong one can mean giving up your lien rights before the money clears. Here is what each waiver releases and when to use which.
Read guide →Retainage is the slice of every payment your customer holds back until the job is done. Here is how it accumulates, when it gets released, and the moves that keep withheld money from strangling your cash flow.
Read guide →A cost-code system that is too coarse tells you nothing and one that is too fine never gets coded right. Here is how to structure a work breakdown structure and cost codes that crews will actually use.
Read guide →Earned value sounds like government paperwork, but three numbers and two ratios tell you whether your job is ahead or behind on both cost and schedule. Here is EVM in plain English with a worked example.
Read guide →Markup and margin are not the same number, and confusing them leaves money on the table on every job. Here are the formulas, a conversion you can memorize, and a worked example.
Read guide →Your guys do not cost you their hourly wage — they cost a lot more once taxes, insurance, and benefits are added. Here is how to build a fully-burdened labor rate, with a clean worked example.
Read guide →Four big additions that close the gap between the field and the office: speak your daily report (in English or Spanish), sync with your accounting ERP, run hold-point QA/QC workflows, and start from a 90+ form library.
Read guide →The Work-in-Progress schedule is how contractors, bankers, and sureties tell whether you are billing ahead of your costs or falling behind. Here is how it works, with example rows showing over- and under-billing.
Read guide →Estimate at Completion is the most important number a PM produces, and most people calculate it wrong. Here are the real methods — simple percent complete versus productivity-based — with a worked example.
Read guide →Committed, actual, and forecast cost are three different things, and treating them as one is how a losing job looks healthy until closeout. Here is what each one means and how to read them together.
Read guide →A plain-English walkthrough of every column on a job cost report — original budget, approved changes, committed cost, actual to date, cost to complete, projected final, and the gain/fade variance that tells you where a job is headed.
Read guide →What the G702 and G703 actually are, how the Schedule of Values drives every pay application, how retainage and stored materials work, and the line-by-line math owners and lenders expect to see.
Read guide →The daily field report is your cheapest insurance policy against delay claims and disputes. Here is exactly what belongs in one, why each field matters, and how to make foremen actually finish it.
Read guide →A plain-English guide to the Performance Factor and Productivity Index — the two numbers that tell you whether a self-perform job is making or losing money, with the exact formulas and a worked example.
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