AI Voice Reports
A foreman with gloves on, in a loud yard, finishes the report by talking for a minute — instead of tapping through a long form. The AI parses the speech into the right fields: manhours, quantities, equipment, RFIs, scope changes, and safety. You review the filled form and submit. Works in English and Spanish. Included on every plan.
The field worker opens the report on their phone, taps record, and talks: who was on the crew and for how long, what got installed and how much, which equipment ran, any RFIs or field directives, and the safety basics. Transcription runs on-device in the browser, so there is no per-minute fee and no separate app to install — it works in Chrome and Safari on the phones crews already use.
The speech is parsed into structured form fields: crew manhours by employee and cost code, quantities installed, equipment hours, RFIs, scope changes, and safety. The output is a populated form, not a submitted report. The worker reviews what the AI filled, fixes anything, and presses Submit. That review-and-submit step is the accuracy gate — numbers are never silently guessed or sent off on their own.
Spoken names are matched to employees on the project, work descriptions are matched to cost codes, and equipment mentions are matched to the project's equipment list. Anything the AI can't confidently match is flagged so the user picks from a short list — so a misheard name or an ambiguous task never quietly lands on the wrong line item.
A Spanish-speaking crew can dictate the entire report in Spanish and the form fields come back in English for the project office. The field worker never has to translate in their head or fight an English-only form, and the office gets a consistent, readable record — closing the language gap that usually slows field reporting down.
No. The AI fills in the form fields and stops there. The worker reviews the populated report, corrects anything, and presses Submit. That explicit review-and-submit step is the accuracy gate, so numbers are never guessed and sent on their own.
Transcription is free — it runs on-device in the browser via the Web Speech API, so there is no per-minute fee. Only the AI text parse has a cost, roughly 2 to 4 cents per report. The feature itself is included on every Field PM plan.
Yes. Crews can dictate the entire report in Spanish, and the report fields are filled in English for the office. It works the same way on all five report types.
The AI matches spoken names to employees, work descriptions to cost codes, and equipment to the project's equipment list. Anything it can't confidently match is flagged for the user to pick from, so an ambiguous name or task never lands silently on the wrong line.
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